Marion Polk Food Share works with a network of partners to distribute the food we collect. All of our Partner Agencies are independent, not for profit, and/or religious organizations. We are grateful for the hard work that these Agencies do to feed people in our community. After all, it takes a strong community to make sure that everyone is fed.
Rights and Responsibilities – updated 3/2017, combined English & Spanish
Temperature Log for refrigerators, freezers, and dry storage.
*Need thermometers? Ask agency relations!
Pest Control Log– Use this on a weekly basis if you do not pay for a service to check your facility.
Wash Your Hands-Bilingual, post handwashing signs by sinks in bathroom and kitchens
Fresh Alliance Poster English 2018 *UPDATED* (donated grocery store products)
Fresh Alliance Poster Spanish 2018 *UPDATED* (donated grocery store products)
Fresh Alliance meat guidelines for clients
Service Animals, updated 2017
Wash Your Veggies Poster
Food Safety and Confidentiality is to be renewed with all volunteers every year at all agencies.
USDA agencies also conduct a Civil Rights training annually.
Send a copy of your agency’s annual training log to your agency relations coordinator.
Training Signature Sheet & Confidentiality Agreement – use this Annual Training Log to log volunteer/staff training
Food Safety Training Materials:
Food Safety Training video – For all agencies
Food Safety Pt.2 – Meal sites only
Food Safety Brochure – English – please use brochure only when video is not possible
Food Safety Brochure – Spanish translation
Site managers have to have their Oregon Food Handler’s Card (go online or take the class) or “Serve Safe for Food Pantries” training with the new 2015 Partner Agency Agreement. Serve Safe for Food Pantries is offered quarterly by Marion Polk staff.
Civil Rights Training Materials (USDA Agencies Only):
NEW! Oregon Food Bank Civil Rights video – runs 22 minutes, available in Spanish also!
Civil Rights Brochure – English, updated 2016
Civil Rights Brochure_Spanish, updated 2016
2019 Civil Rights Training PowerPoint from the 2019 Agency Capacity Institute, or a PDF of the slides of the training.
USDA Agency Required Signs and Papers
For Food Pantries Only:
Income Guidelines Poster 2021 – Russian
Income Guidelines Poster 2021 – Spanish
Income Guidelines Poster 2021 – English
USDA sign-in form 2021 – food pantry client sign-in sheet
Sign-in Questions for Verbal TEFAP Declaration – multi-lingual
TEFAP Authorized Rep form 2021 – English
TEFAP Authorized Rep form 2021 – Spanish
TEFAP Authorized Rep form 2021 – Russian
Authorized Representative Forms should be used when someone else wants or needs to pick up food for another individual
For USDA Pantries AND Meal Sites:
Justice for All Poster – English and Spanish (All USDA Pantries and Meal Sites)
TEFAP Religious Referral Notice
Contracts & Handbook
Partner Agency Agreement 2017
Partner Agency Handbook, from Oregon Food Bank
USDA Agencies Only:
USDA/TEFAP 2017 Agreement
TEFAP Handbook – Partner Agencies – 2014– make sure this is in your agency notebook!
Partner Agency LEP Plan – Limited English Proficiency Plan, fill out based on your agency’s ability to help people speaking limited English.
USDA Nondiscrimination Statement English– include on all publications and web materials.
USDA Nondiscrimination Statement Spanish
Discrimination Complaint Form – English
Discrimination Complaint Form – Spanish
Other Helpful Resources
MPFS Inventory Item Code Descriptions
Agency Disaster Response Plan – ready to download and fill-out with details specific to your agency
I Speak Language ID Chart – keep this on your intake table so people can identify what language they speak. Then use the multilingual cards to help with food box intake.
Food Words List – English and Spanish
Fundraising With a Staff of One
How To Spot Can Defects
Food Safety Information for Meal Sites
Cooking for Groups, food Safety Guide for meal sites from USDA
“Danger Zone” Poster – Temperatures where food becomes unsafe
How to Clean and Sanitize in a Three Compartment Sink
Safe Sanitizing English
Safe Sanitizing Spanish