Partner Agency Resources

Marion Polk Food Share works with a network of partners to distribute the food we collect. All of our Partner Agencies are independent, not for profit, and/or religious organizations. We are grateful for the hard work that these Agencies do to feed people in our community. After all, it takes a strong community to make sure that everyone is fed.


Required Posters & Signs for All Agencies

Rights and Responsibilities – updated 3/2017, combined English & Spanish

Temperature Log for refrigerators, freezers, and dry storage.

*Need thermometers? Ask agency relations!

Pest Control Log– Use this on a weekly basis if you do not pay for a service to check your facility.

Wash Your Hands-Bilingual, post handwashing signs by sinks in bathroom and kitchens

Fresh Alliance Poster English 2018 *UPDATED* (donated grocery store products)

Fresh Alliance Poster Spanish 2018 *UPDATED* (donated grocery store products)

Fresh Alliance meat guidelines for clients


Service Animals, updated 2017

Wash Your Veggies Poster

Food Safety and Confidentiality is to be renewed with all volunteers every year at all agencies.

USDA agencies also conduct a Civil Rights training annually.

Send a copy of your agency’s annual training log to your agency relations coordinator.

Training Signature Sheet & Confidentiality Agreement – use this Annual Training Log to log volunteer/staff training

Food Safety Training Materials:

Food Safety Training video – For all agencies
Food Safety Pt.2 – Meal sites only

Food Safety Brochure – English – please use brochure only when video is not possible

Food Safety Brochure – Spanish translation

Site managers have to have their Oregon Food Handler’s Card (go online or take the class) or “Serve Safe for Food Pantries” training with the new 2015 Partner Agency Agreement. Serve Safe for Food Pantries is offered quarterly by Marion Polk staff.

Civil Rights Training Materials (USDA Agencies Only):

NEW! Oregon Food Bank Civil Rights video – runs 22 minutes, available in Spanish also!

Civil Rights Brochure – English, updated 2016

Civil Rights Brochure_Spanish, updated 2016

2019 Civil Rights Training PowerPoint from the 2019 Agency Capacity Institute, or a PDF of the slides of the training.

USDA Agency Required Signs and Papers

For Food Pantries Only:

Income Guidelines Poster 2021 – Russian

Income Guidelines Poster 2021 – Spanish

Income Guidelines Poster 2021 – English

USDA sign-in form 2021 – food pantry client sign-in sheet

Questions for Verbal TEFAP Declaration – multi-lingual

TEFAP Authorized Rep form 2021 – English

TEFAP Authorized Rep form 2021 – Spanish

TEFAP Authorized Rep form 2021 – Russian

Authorized Representative Forms should be used when someone else wants or needs to pick up food for another individual

For USDA Pantries AND Meal Sites:

Justice for All Poster – English and Spanish (All USDA Pantries and Meal Sites)

TEFAP Religious Referral Notice

Contracts & Handbook

All Agencies:

Partner Agency Agreement 2017

Partner Agency Handbook, from Oregon Food Bank

USDA Agencies Only:

USDA/TEFAP 2017 Agreement

TEFAP Handbook – Partner Agencies – 2014– make sure this is in your agency notebook!

Partner Agency LEP Plan – Limited English Proficiency Plan, fill out based on your agency’s ability to help people speaking limited English.

USDA Nondiscrimination Statement English– include on all publications and web materials.

USDA Nondiscrimination Statement Spanish

Discrimination Complaint Form – English

Discrimination Complaint Form – Spanish

Other Helpful Resources

MPFS Inventory Item Code Descriptions

Agency Disaster Response Plan – ready to download and fill-out with details specific to your agency

I Speak Language ID Chart – keep this on your intake table so people can identify what language they speak. Then use the multilingual cards to help with food box intake.

Food Words List – English and Spanish

Fundraising With a Staff of One

How To Spot Can Defects

Food Safety Information for Meal Sites

Cooking for Groups, food Safety Guide for meal sites from USDA

“Danger Zone” Poster – Temperatures where food becomes unsafe

How to Clean and Sanitize in a Three Compartment Sink

Safe Sanitizing English

Safe Sanitizing Spanish

COVID-19 Resources

COVID-19 Resource Guide for partner agencies

Current Food Pantry and Meal Site List

Food Assistance Guide-English
Food Assistance Guide-Spanish

Bilingual Recipes

Food Hero, OSU Extension
Spend Smart. Eat Smart, Iowa State Extension
Eat Fresh, from California
Capitol Area Food Bank recipies, from Washington D.C.

Partner Agency Contact Form

Please use this form for any inquiries that you might have.

  • This field is for validation purposes and should be left unchanged.