Partner Agency Resources

Marion Polk Food Share works with a network of partners to distribute the food we collect. All of our Partner Agencies are independent, not for profit, and/or religious organizations. We are grateful for the hard work that these Agencies do to feed people in our community. After all, it takes a strong community to make sure that everyone is fed.


Required Posters & Signs for All Agencies

Rights and Responsibilities – updated 5/2021, combined English & Spanish

Temperature Log for refrigerators, freezers, and dry storage.

*Need thermometers? Ask Agency Relations!

Pest Control Log – use this on a weekly basis if you do not pay for a service to check your facility

Wash Your Hands-Bilingual – post handwashing signs by sinks in bathroom and kitchens

Fresh Alliance Poster English 2018 *UPDATED* (donated grocery store products)

Fresh Alliance Poster Spanish 2018 *UPDATED* (donated grocery store products)

Fresh Alliance meat guidelines for clients


Service Animals – updated 2017

Wash Your Veggies Poster

Civil Rights, Food Safety and Confidentiality is to be renewed with all volunteers every year at all agencies.

Send a copy of your agency’s annual training log to your Agency Relations Coordinator.

Training Signature Sheet & Confidentiality Agreement – use this Annual Training Log to log volunteer/staff training

Food Safety Training Materials:

Food Safety Training video – For all agencies
Food Safety Pt.2 – Meal sites only

Food Safety Brochure – English – please use brochure only when video is not possible

Food Safety Brochure – Spanish translation

Site managers must have their Oregon Food Handler’s Card (go online or take the class) or “ServSafe for Food Pantries” training with the new 2015 Partner Agency Agreement. ServSafe for Food Pantries is peridoically offered by Marion Polk Food Share staff.

Civil Rights Training Materials (USDA Agencies Only):

NEW! Oregon Food Bank Civil Rights video – runs 22 minutes, available in Spanish also!

Civil Rights Brochure – English – updated 2020

Civil Rights Brochure_Spanish – updated 2020

Training Resources – 2021 Civil Rights Training PowerPoint from the 2021 or a PDF of the slides of the training

USDA Agency Required Signs and Papers

For Food Pantries Only:

Income Guidelines Poster 2021 – Russian

Income Guidelines Poster 2021 – Spanish

Income Guidelines Poster 2021 – English

USDA sign-in form 2021 – food pantry client sign-in sheet

Questions for Verbal TEFAP Declaration – multi-lingual

TEFAP Authorized Rep form 2021 – English

TEFAP Authorized Rep form 2021 – Spanish

TEFAP Authorized Rep form 2021 – Russian

*Authorized Representative Forms should be used when an individual wants or needs to pick up food for another individual

For USDA Pantries AND Meal Sites:

Justice for All Poster – English and Spanish (All USDA Pantries and Meal Sites)

TEFAP Religious Referral Notice – for religious organizations only

Contracts & Handbook

All Agencies:

Partner Agency Agreement 2017

2D Partner Agency Agreement 2020

Partner Agency Handbook – from Oregon Food Bank

USDA Agencies Only:

USDA/TEFAP 2017 Agreement

TEFAP Handbook – Partner Agencies – 2014– make sure this is in your agency notebook!

Partner Agency LEP Plan – Limited English Proficiency Plan, fill out based on your agency’s ability to help people speaking limited English.

USDA Nondiscrimination Statement English– include on all publications and web materials.

USDA Nondiscrimination Statement Spanish

Discrimination Complaint Form – English

Discrimination Complaint Form – Spanish

Link2Feed Resources

Original Link2Feed Intake Form – EnglishSpanishRussian

Shortened Link2Feed Intake Form – English or Spanish

OFB Link2Feed Online Training Portal

Other Helpful Resources

MPFS Inventory Item Code Descriptions

Agency Disaster Response Plan – ready to download and fill-out with Disaster Plan details specific to your agency

I Speak Language ID Chart – keep this on your intake table so people can identify what language they speak. Then use the multilingual cards to help with food box intake.

Food Words List – English and Spanish

Fundraising With a Staff of One

How To Spot Can Defects

Shelf-Life Guide – A guide to explain shelf-life of foods, what expiration dates mean, and how long to hold onto product at your agency.

Food Safety Information for Meal Sites

Cooking for Groups, food Safety Guide for meal sites from USDA

“Danger Zone” Poster – Temperatures where food becomes unsafe

How to Clean and Sanitize in a Three Compartment Sink

Safe Sanitizing English

Safe Sanitizing Spanish

COVID-19 Resources

COVID-19 Resource Guide for partner agencies

Current Food Pantry and Meal Site List

Food Assistance Guide-English
Food Assistance Guide-Spanish
Food Assistance Guide-Russian

Bilingual Recipes

Food Hero, OSU Extension
Spend Smart. Eat Smart, Iowa State Extension
Eat Fresh, from California
Capitol Area Food Bank recipies, from Washington D.C.

Partner Agency Contact Form

Please use this form for any inquiries that you might have.

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