Marion Polk Food Share works with a network of partners to distribute the food we collect. All of our Partner Agencies are independent, not for profit, and/or religious organizations. We are grateful for the hard work that these Agencies do to feed people in our community. After all, it takes a strong community to make sure that everyone is fed.
Rights and Responsibilities – updated 5/2021, combined English & Spanish
Temperature Log for refrigerators, freezers, and dry storage.
*Need thermometers? Ask Agency Relations!
Pest Control Log – use this on a weekly basis if you do not pay for a service to check your facility
Wash Your Hands-Bilingual – post handwashing signs by sinks in bathroom and kitchens
Fresh Alliance Poster English 2018 *UPDATED* (donated grocery store products)
Fresh Alliance Poster Spanish 2018 *UPDATED* (donated grocery store products)
Fresh Alliance meat guidelines for clients
Service Animals – updated 2017
Wash Your Veggies Poster
Civil Rights, Food Safety and Confidentiality is to be renewed with all volunteers every year at all agencies.
Send a copy of your agency’s annual training log to your Agency Relations Coordinator.
Training Signature Sheet & Confidentiality Agreement – use this Annual Training Log to log volunteer/staff training
Food Safety Training Materials:
Food Safety Training video – For all agencies
Food Safety Pt.2 – Meal sites only
Food Safety Brochure – English – please use brochure only when video is not possible
Food Safety Brochure – Spanish translation
Site managers must have their Oregon Food Handler’s Card (go online or take the class) or “ServSafe for Food Pantries” training with the new 2015 Partner Agency Agreement. ServSafe for Food Pantries is peridoically offered by Marion Polk Food Share staff.
Civil Rights Training Materials (USDA Agencies Only):
NEW! Oregon Food Bank Civil Rights video – runs 22 minutes, available in Spanish also!
Civil Rights Brochure – English – updated 2020
Civil Rights Brochure_Spanish – updated 2020
Training Resources – 2021 Civil Rights Training PowerPoint from the 2021 or a PDF of the slides of the training
USDA Agency Required Signs and Papers
For Food Pantries Only:
Income Guidelines Poster 2021 – Russian
Income Guidelines Poster 2021 – Spanish
Income Guidelines Poster 2021 – English
USDA sign-in form 2021 – food pantry client sign-in sheet
Sign-in Questions for Verbal TEFAP Declaration – multi-lingual
TEFAP Authorized Rep form 2021 – English
TEFAP Authorized Rep form 2021 – Spanish
TEFAP Authorized Rep form 2021 – Russian
*Authorized Representative Forms should be used when an individual wants or needs to pick up food for another individual
For USDA Pantries AND Meal Sites:
Justice for All Poster – English and Spanish (All USDA Pantries and Meal Sites)
TEFAP Religious Referral Notice – for religious organizations only
Contracts & Handbook
Partner Agency Agreement 2017
2D Partner Agency Agreement 2020
Partner Agency Handbook – from Oregon Food Bank
USDA Agencies Only:
USDA/TEFAP 2017 Agreement
TEFAP Handbook – Partner Agencies – 2014– make sure this is in your agency notebook!
Partner Agency LEP Plan – Limited English Proficiency Plan, fill out based on your agency’s ability to help people speaking limited English.
USDA Nondiscrimination Statement English– include on all publications and web materials.
USDA Nondiscrimination Statement Spanish
Discrimination Complaint Form – English
Discrimination Complaint Form – Spanish
Original Link2Feed Intake Form – English – Spanish – Russian
Shortened Link2Feed Intake Form – English or Spanish
OFB Link2Feed Online Training Portal
Other Helpful Resources
MPFS Inventory Item Code Descriptions
Agency Disaster Response Plan – ready to download and fill-out with Disaster Plan details specific to your agency
I Speak Language ID Chart – keep this on your intake table so people can identify what language they speak. Then use the multilingual cards to help with food box intake.
Food Words List – English and Spanish
Fundraising With a Staff of One
How To Spot Can Defects
Shelf-Life Guide – A guide to explain shelf-life of foods, what expiration dates mean, and how long to hold onto product at your agency.
Food Safety Information for Meal Sites
Cooking for Groups, food Safety Guide for meal sites from USDA
“Danger Zone” Poster – Temperatures where food becomes unsafe
How to Clean and Sanitize in a Three Compartment Sink
Safe Sanitizing English
Safe Sanitizing Spanish